Email Signatures

Introduction

Instead of pasting your signature into every template, BetterMerge lets you save one or more signatures, pick a default, and have it automatically added to your outgoing emails. Your templates stay clean, and you can update your signature once without touching any campaign.

Signatures Are Added at Send Time

Do not paste or design your email signature inside your standard templates. BetterMerge adds your signature automatically at send time, leaving your templates clean and easy to edit.

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Setting Up Your Signatures

You can manage all your email signatures directly from your account settings.

Step 1: Access Signature Settings

Navigate to Settings in the top navigation bar, and select the General tab. Scroll down to the Email Signatures (Beta) section.

Step 2: Create a New Signature

1. Click the New Signature button. A blank signature named “Untitled Signature” is created and the editor opens immediately.
2. Enter a descriptive name (e.g., “Personal Signature” or “Company Newsletter Signature”) to help you identify it later.
3. Design your signature using the visual rich text editor. You can style text, insert links, and build any structure you need.
4. Click Save Signature when done.

Step 3: Choose Your Default Settings

Once you have created one or more signatures, configure how they are applied globally:

1. Add signature automatically: Enable this toggle switch to have BetterMerge automatically add a signature to all outgoing campaigns by default.
2. Default signature: Choose which signature from your list should be used as the default account signature.

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Campaign-Level Signature Controls

While global settings cover most of your sends, individual email campaigns often have different requirements. BetterMerge provides a Campaign override selector in the Template tab of the Campaign Editor, under the Email Signature section.

You can select from three options:

1. Use account default (Recommended)

The campaign inherits your global account settings. If “Add signature automatically” is enabled, your chosen default signature will be added. If disabled, no signature is added.

2. Skip signature

No signature is added to this campaign’s emails, regardless of your global account default settings. This is ideal for brief, plain-text outreach or follow-ups where a formal signature is not needed.

3. Use a specific signature

Allows you to bypass your default signature and pick a completely different one from your saved signatures. Perfect when sending a campaign on behalf of a specific team member, product brand, or department.

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Previewing Your Signature

Before you send, open the Preview tab in the Campaign Editor. The preview includes the signature that will actually be sent — based on your account default and any campaign override you have set — so what you see is what your recipients receive.

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Best Practices

• Keep Templates Signature-Free: Do not embed signatures in templates. Trust the automatic system to add them so you never end up with double signatures in sent mail.
• Provide Internal Reference Names: Use descriptive internal names like “Standard Outreach” or “Support Signature” to easily swap signatures at the campaign level.
• Keep it Simple: Use clean, readable typography and properly structured links for the best rendering across different email clients like Gmail, Apple Mail, and Outlook.